Here’s To The Ideas People…
You’ve got a million things going on in your business. It’s exciting, it’s wonderful.
It’s downright frustrating!
All of those ideas you want to bring to life yet you’re spinning your wheels as you can’t find the time to dedicate to them, let alone outsource what you need to.
Why isn’t there enough time in the day to Do. All. The. Things?
Put down those frustrations and worries and pull up a chair. Let’s chat about organising and simplifying your business so you can concentrate on achieving your business’ full potential.
Hi. I’m Andrea Jordan.
I’m a free-spirited business strategist; writer and photographer who helps ideas people run their business, with less stress, by organising and systemising their business.
In my past life I was a corporate lawyer for 17 years, handling multi-million pounds deals in London and helping our Government run smoothly back in New Zealand. During those years I created numerous templates and processes to get the work done more quickly and efficiently.
Now my focus is to ensure that your business is operating to it’s full potential and you’re not held back by limiting systems (or no systems at all!). Let me show you how.
Work With Me
Let’s have a virtual coffee! I’ll ask a few questions about your business to understand what you need, then share the best ways to organise and systemise your business. Click HERE to book in.
Do you feel disorganised in your business, like you’re wasting a ton of time, but doing All The Things is more important than spending time figuring out the back end of your business? Click HERE to learn more.
Lastest blog posts
Do you have a way to manage your finances? Starting your own business means you’re in charge, yet I’m surprised by the number of business owners who avoid looking at their bank balances and can’t tell me what their average monthly expenses are.
Creating a finance system early on in your business, even though you may not yet have much in the way of income or expenses, helps you to build good habits when tracking and reviewing your finances in the future.
I started off managing my business finances by adding extra worksheets to the personal spreadsheet I’ve been keeping since I learnt how to use excel at University. Now, as my transactions increase, I’m going to switch over to bookkeeping software – research is currently underway to choose the best one for me.
The important thing is to start. Use a spreadsheet or a finance app but start today.
6 reasons to manage your finances
1. Make better decisions as you know exactly what your income and expenses are.
2. Clarity on which services are the most profitable for your business so you can easily see what to continue and what to stop.
3. More confidence talking to a bookkeeper or accountant.
4. Know exactly how much you need to sell to reach your income goal, which leads to better, more focused marketing.
5. Feel confident budgeting and tracking your income and expenses.
6. Realise that being the bottle neck in your business when it comes to your invoicing is not serving you.
The system I currently use to manage my finances looks like this:
1. At the start of each financial year I create my budget for the year and update my balance sheet (sometimes called Statement of Financial Position).
2. Pick trigger points in each month to update my finances. I’ll update my spreadsheet when my credit card statement arrives, and at the end of the month.
3. Put any trigger dates in my calendar as a recurring appointment.
- On my trigger dates I update my spreadsheet so I can see how my actual expenses are tracking against my budgeted expenses. I track my income as soon as I receive it. It’s my way of welcoming that money into my world.
If you have used a system to manage your finances throughout the year then, at the end of your financial year, you’re in a great position to do your tax return (or have your accountant do it for you) as you’ve organised everything throughout the year. My tax return only takes me an hour or two to do and it’s stress free as I have all of my information to hand.
Let me know in the comments if you have a solid system for your finances. Also let me know if you have a favourite book keeping software.
Do you have organised digital files or are they out of control? You know the information is there . . . somewhere! Spread across Dropbox, Google Drive and a couple of laptops, it’s becoming harder and harder to find what you need.
You know that working this way is taking up far too much of your time. The obvious benefit to having organised files is that you save time because you can now easily find the information that you need.
Yet there are many unexpected advantages to having organised digital files . . .
Why I love having organised digital files
1. Create a better client experience as the information you want to share with your clients is right at your fingertips
2. Look forward to opening your laptop. If you’re regularly cringing at the sight of your unorganised files then having organised (colour coded!) folders and files makes your work day so much more enjoyable.
3. See the lovely photo that is on your desktop, as it will no longer be buried under files icons.
4. All files have a natural home. No more having orphan files that you store on your desktop because you know they’re important but you have no-where else to put them.
5. Identify your problem areas and deal with them once. Desktops, downloads and screenshosts ar the three problem areas that I see all of the time with my clients. By taking time to set up a system to have organised digital files means you can say goodbye to those problem areas for good.
Do you have organised digital files or is your laptop groaning at the seams with all of the information that you have?
If you’re like to be so well organised that you’ll want to show your files to all of your friends, then book in a one hour session with me in the (virtual) Systems Café. We’ll have your files colour coded before you know it!
Do you have a content creation and promotion system? Or are you more of a “create when you fancy it” kind of person?
Content can feel like you’re on a rollercoaster. One week you posting every day and it’s wonderful, the next week… nothing. Constantly creating content and not actually getting anywhere.
The obvious benefit to a great content system is that you can easily create and share content that resonates with your audience, in a way that doesn’t take up too much of your time.
Yet there are many unexpected benefits to a great content system . . .
Extra benefits of a content creation and promotion system
1. Relief at realising how easy it can be to create interesting stories, tips etc. No more staring at a blank screen, watching the cursor blinking
2. The realisation that you don’t need to be a hamster on the content creation wheel. That one blog post can be used in a number of ways
3. Planning means you can be more creative not less creative, as the energy you’ve used for that last minute panic writing can now be used to create a work flow that explodes with ideas
4. Consistency becomes easy. Now it’s not only about always posting an offer at 2pm on a Tuesday. It’s also about keeping your businesses message on track so you don’t confuse people with who you are, and what you offer
5. Your brand values shine through in your content. When you take the time to plan you can weave your values into your content. One of my brand values is Simplicity – I have a blog template that I created which means that any temptation to tell my readers All Of The Things is restrained.
6. You can split the elements of your content system into left and right brain activities. The right, planning and creation, are for you to do. The left, production, publishing and promotion, can be outsourced when you’re ready.
7. Your uniqueness and brilliance shines forth. I have complete faith that my clients are interesting people; even if they don’t think so themselves. By asking them a few simple questions during our content system sessions I’ve discovered:
One client created a sculpture garden entirely out of edible plants (how creative is that!)
Another client is in a chorus (how talented is she!)
We then wove those interesting facts into their content so that their readers can get to know the person behind the business.
We can be shy about sharing the things that we’re passionate about yet I love to know them and so will your potential clients. My personals posts on my FB page always get the most comments. They’re a great way for me to find out more about my people too as I ask them questions about their interests.
There is a reason that About pages are the second most visited pages on websites (after your home page) because we’re curious about each other and we want to do business with a person we can connect to.
Do you have a content system in place? Let me know in the comments below.
If you’re like to have your own content creation and promotion system then come and visit the (virtual) Systems Café and book in a one hour Content System session with me. We’ll create a system that unleashes your creativity.